Industries / Recruitment
We work with UK recruitment, staffing, and workforce operators on the systems around the ATS — candidate self-service, compliance evidence, timesheet flow, payroll extract, and integration with the finance and ops stack.
Every recruitment operator we meet has an ATS, and none of them run the whole business inside it. The ATS handles candidate and vacancy data; the real operation runs on spreadsheets, email chains, and point solutions bolted on the side. We help staffing operators consolidate that surrounding estate — building the platform, portal, and automation layer that makes the ATS worth what you pay for it.
The ATS is the system of record, but the operational work happens around it — and that's where cost, risk, and slow growth hide.
Availability, payslips, right-to-work uploads, timesheet queries — the routine questions your team fields every day because self-service was never fully built.
DBS, right-to-work, professional registration, training — evidenced in spreadsheets, emailed to commissioners, and painful at audit time.
Timesheets exported to spreadsheets, spreadsheets re-keyed to payroll, invoices assembled by hand. Every month costs the same avoidable days.
We shadow the desks, the compliance team, the payroll extract, and the finance close. Every staffing operator's model is subtly different — we design for yours.
The ATS stays the candidate and vacancy source of truth. We design the surrounding platform, portal, and automation without breaking that model.
Usually candidate self-service or compliance evidence — the ones that most obviously return time to the operational team.
New surfaces added on the same platform, each with its own payback case. No open-ended digital transformation.
Materially fewer routine inbound calls from candidates and clients, replaced by self-service that actually works.
Compliance evidence assembled automatically, cut from days per month to minutes.
Timesheet-to-payroll flow with no manual re-keying, ending a category of monthly errors.
A recruitment ops platform that scales with headcount instead of adding it.
Availability, payslips, right-to-work uploads, shift confirmation, and messaging — reducing inbound routine volume.
Vacancy management, submission tracking, timesheet approval, and invoice history in a branded portal.
Automated evidence collection and pack assembly for DBS, right-to-work, training, and professional registration.
Real-time and batch integration between Bullhorn, Vincere, Salesforce Recruit, and your operational, finance, and reporting stack.
End-to-end timesheet capture, approval, and payroll extract, with reconciliation controls built in.
Board and desk-level dashboards on placement, margin, availability, and compliance — sourced from live data.
A UK healthcare staffing operator was running its business across Bullhorn, three compliance spreadsheets, and email. We built a workforce platform layered on top of Bullhorn — candidate portal, compliance evidence, timesheet, and payroll extract — reducing routine inbound volume and the monthly payroll reconciliation cycle noticeably.
A domiciliary provider was compiling commissioner evidence packs by hand every month. We automated pack assembly from source systems, delivering signed PDFs on schedule, and gave the compliance team hours back per week.
Vignettes are anonymised composites drawn from engagements and product work. No client names, logos, or performance figures are implied.
Rarely. Bullhorn, Vincere, JobAdder, and Salesforce Recruit are usually fit for candidate and vacancy management. We add the surrounding platform, not a competing one.
From single-desk specialists to national multi-brand operators. The pattern of unmet needs is broadly similar; the delivery approach scales up or down.
Yes. Much of our recruitment work is in healthcare staffing, where compliance and clinical context add real weight to the design.
GDPR-aware by default, DPIA support where appropriate, and role-based access from day one. We'll work with your DPO.
Yes — Sage, Xero, Business Central, and specialist temp payroll systems are all in scope.
That's the pattern we see most. A short discovery gives you a clear view of where automation and platform work would pay back first.
Book Your Free Discovery Call